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15 Best Welcome Messages for New Employees

April 29, 2024

A welcome message is a sure-fire way to make your employees feel valued and appreciated starting on their first day.

Onboarding new hires into your organization is one of the most important factors for setting them up for success. Research from SHRM highlights that an exceptional onboarding experience can significantly influence employee retention, with 69% more likely to stay with the company for three years or more. 

Within the onboarding process lies a critical piece: extending a warm welcome to the new hire. Sending new employee welcome notes is an important step that ensures the new hire has a smooth transition into their new role and integrates smoothly into the team and company culture.

Whether it's their first day on-site or virtually, a warm and personalized welcome message can make all the difference in their journey with your company.

Crafting the Perfect Welcome Message

Understanding the purpose of welcome messages is critical. Beyond a simple gesture, these messages typically serve as the first official communication between the company and the new hire, setting the tone for your relationship and their employee experience.

So, what exactly makes a welcome message meaningful to a new employee? There are three key elements that are necessary for writing a memorable message: personalization, sincerity, and timeliness. 

Add Personalization

Taking the time to personalize the message for your new team member can go a long way in creating a memorable first experience. Add details about how your roles may collaborate and share your enthusiasm for having an opportunity to work with them.

Be Sincere

Sending a sincere welcome message can help establish a strong foundation for working with your new teammate. Express your genuine excitement for them joining the team and excelling in the role.

Make It Timely

Time is of the essence with onboarding welcome messages. Send your message promptly, ideally within their first day or two.

Is the new hire joining your team? Consider writing multiple employee welcome messages to personally welcome the employee to the team and introduce them to key team members. For instance, you can send a welcome message directly to the new hire with onboarding information and a second message to the broader team to introduce everyone. 

If you want to make your first impression memorable, include a welcome gift or redeemable points within a digital recognition platform along with your message to make it extra special. You only get one chance to welcome a new employee to an organization after all, so make the most of it! 

Top 15 Welcome Messages for New Employees

When it comes to crafting welcome messages, there are several approaches you can take to make a positive impression. Here are a few types of top-notch welcome messages for employees.

Remember, these messages should only serve as inspiration for your own. Make sure you customize each message for the recipient to ensure it resonates. 

Warm and Friendly Welcome Messages

Sending a warm and friendly welcome message that emphasizes camaraderie and excitement can make the new hire feel like part of the team from day one. These messages can leave a positive tone for their journey ahead with your company.

Sample Welcome Messages:

  • "Welcome to [Company Name]! We're thrilled to have you on board and can't wait to embark on this exciting journey together. Feel free to reach out if you need anything – we're here to support you every step of the way!"
  • "Hi [Employee Name], welcome to the team! We're all looking forward to getting to know you and working together to grow and achieve our goals. Don't hesitate to ask if you have any questions or need assistance as you settle in."
  • "A warm welcome to [Employee Name]! We're so glad you are a part of the team. We're excited to see the positive impact you'll make on the team and organization. Let's make great things happen together!"
  • “Welcome aboard, [Employee Name]! We are so excited you have decided to join our team. We’re all rooting for your success and excited to be a part of your journey here. As you settle in and navigate your new role, we are here to support you. Don’t hesitate to reach out if you have any questions over the coming weeks!”
  • “Hello [Employee Name], and warm welcome to our team! We’re so glad you’re on board. Here at [Company], we are committed to your success and well-being, so don’t hesitate to reach out if you have any questions or concerns as you settle in.”

A warm welcome message, such as the examples above, are a great way to help alleviate any anxieties or apprehensions the new hire may be experiencing, allowing them to feel more comfortable and confident as they begin their journey with the company.

Inspirational Welcome Messages

Inspirational welcome messages for employees are a great way to motivate and inspire new employees from the get-go. These messages can instill a sense of purpose and belonging, fostering excitement for what’s ahead in their journey with your team and company.

Sample Welcome Messages:

  • “Dear [Employee Name], welcome to the team! We’re thrilled to be a part of this exciting new chapter in your career. As you settle in, know that we are here to cheer you on, lend a helping hand, and celebrate your successes.”
  • “Hello [Employee Name], and welcome to our team! We’re honored to have you join us and are excited to see what great things you will bring to your role and this team. Here’s to a successful and fulfilling experience ahead.” 
  • “Hello, [Employee Name]! Welcome to the team. At [Company], we firmly believe that together, we are greater than the sum of our parts. We are excited to have you on the team and look forward to achieving success together!”
  • "Hello [Employee Name], and welcome to the team! Here at [Company], we believe that every person has the power to spark positive change. As you embark on your journey at [Company], embrace every opportunity, stay curious, and never forget the incredible potential you hold. Excited to have you onboard!"
  • "Welcome aboard, [Employee Name]! As you begin this new chapter with us, remember that every challenge is an opportunity for growth. Your unique skills and perspective will undoubtedly contribute to our success. Let's inspire each other to reach new heights!"

Why should you try to inspire your new employees starting on day one? A recent study by Harvard Business Review indicates that inspired employees surpass their counterparts in productivity. Put simply, “it would take two and a quarter satisfied employees to generate the same output as one inspired employee.” 

By sharing an inspirational message at the beginning of your new hire’s experience, you can help instill confidence in their capabilities and excitement for what’s to come – and even boost their productivity starting on the first day.

Professional Welcome Messages

Professional welcome messages provide the perfect balance between warmth and professionalism. These messages set clear expectations for the work environment while also making the individual feel valued and respected.

Sample Welcome Messages:

  • "On behalf of the entire team, I'd like to extend a warm welcome to [Employee Name]. We're confident that your skills and expertise will be valuable assets to our company, and we look forward to achieving great things together."
  • "Dear [Employee Name], welcome to [Company Name]! Your expertise and skillsets will be a valuable asset to our organization, and we're honored to have you join our team. We're here to support you every step of the way as you settle into your new role."
  • "Welcome, [Employee Name]! Your reputation precedes you, and we're delighted to have someone of your caliber on our team. We're confident that your skills and experience will greatly benefit our company, and we look forward to achieving success together."
  • "Greetings, [Employee Name], and welcome to [Company Name]! We're excited to have you on board and eager to see the impact you'll make as part of our team. Here's to a successful journey ahead!"
  • “Hello, [First Name]! Welcome to [Company Name]. We’re thrilled to have you join our team. Your skills, knowledge, and expertise will be instrumental in helping us reach our goals and achieve success. We’re excited to collaborate with you and work together to create a positive impact within our organization and beyond.”

As shown by the examples above, these messages are a great option for introducing a new hire to both their team and other departments they may work closely with.


Welcoming new employees with thoughtful messages is a small yet significant way to create a positive onboarding experience. By crafting your own personalized welcome messages, you can ensure that each new hire feels valued, appreciated, and excited to be part of your organization. 

Remember, the way you welcome new team members can set the tone for their entire journey with your company, so make it count!

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